How to ensure a Successful Project
Having a smart project system is the first step before an actual project takes off. However, there are other important factors that contribute largely to a project’s outcome. It takes careful planning, attention to detail and effective communication to make a project succeed. With a vigilant management in place and a strong project alignment of interest, a project can consistently achieve success.
1. Right Dynamics. Same Vision
Right People. Right Team. Right Management. Right Board Members.
Without the right dynamics in place, any strategy and plan has the potential of completely falling apart. Because of this, the core project staff, expert resources, suppliers and all stakeholders should be part of the team dynamic. All of those involved must have commitment to the group, share similar visions for the projects and strive for overall success in a win-win-win attitude.
Project managers can face serious trouble if inadequacy is present within the team. Inept leadership or an out-of-sync team can send a project towards failure. It is important to assign the right experienced consultant to each aspect of the project and make sure that they are working well together. Additionally, the entire team should be completely informed and involved in order to have the most successful outcome, which means that communication has to be on par.
That is why the Projagg platform is crucial to the success of an elaborate Project collaboration among multiple parties. Projagg allows everyone to get online and using a central repository of information. It not only allows you to manage the To-Dos and Project plans, but will also allow you to set the availability of your resources, the approval processes and then book their time on specific tasks/projects. Once they’ve logged their time, you have a powerful system that not only automates time-sheets/invoicing, but stops your project processes falling apart when your staff move on.
2. Comprehensive Planning. Diligent Execution
Comprehensive planning sets up a project for success from the start. All major stakeholders should be on board during the planning process and always know in which direction the project is going to go. Planning can help the team to meet deadlines and stay organized. Good planning not only keeps the project team focused and on track, but also keeps stakeholders aware of project progress.
There are many benefits to being comprehensive in your planning. This first step in the project process allows for a reliable and realistic time-scale to be created. Assuring accurate time for cost estimates to be produced and for clear documentation of milestones and deliverables will make things much easier as the project progresses. A proficient plan details all resource requirements and doubles as a warning system. If task slippage is at risk, then a warning system will provide clear visibility of what to expect.
Projagg offers a full understanding of timeline and task list so that anyone can quickly and effectively build a project plan and establish an accurate end date. Participants can use projects templates for your potential projects. In this way, not only can one avoid redundancies associated with creating a new project from scratch each time, but the more often we reuse a template project the closer we’ll be to accurate timelines and budget estimates
3. Transparent Collaboration. Effective Communication
Looking closely at details and listening to 3rd party sources of information is vital to the success of a project. Keeping communications and transactions transparent within the Project team is absolutely essential and crucial, especially to Projagg Joint Ventures. When working under a specific timetable, it is important that the Project team as well as the Stakeholders remain well-informed. If a problem arises on one part of a project, it can be quickly arrested and rectified before it negatively impact other parts. Effective communication is the best way to prevent problems from occurring. Projagg will keep the communication open with specific notifications and alerts addressed to specific parties within the Project Team and stakeholders.
Communication should also be focused internally within the organization. Keeping an organizational history of major projects will give convenient access to improved policies and business processes. If this isn’t done, then a team may repeat mistakes that have already occurred, especially in different countries, different types of projects. Listening to stakeholders and paying attention is a very important ingredient for success.
Good communication also includes knowing when to say no. A project team should never promise anything they know they can’t deliver. Saying no in the beginning could save an overabundance of unnecessary problems later. Always be honest about what your team can do and when it can be done by. Keeping an unrealistic dateline will result in quality drop and forces field workers to commit undesirable short-cuts. Improving communications between all your project participants is one key to a successful project.
4. Risk Prevention . Efficient Management
Project managers know that things rarely go off exactly as planned. Prevention is always better than cure. During the planning process, it is vital to produce a risk log with an action plan for the risks that the project could face. Make sure all key stakeholders are aware of your risk log and know where they can find it. If something happens, then the team can quickly resolve the issue with the management plan that has already been set in place. This will give the team confidence when facing project risks and help the stakeholders feel comfortable with the project’s progression without incurring excessive cost and over blow the budget.
Having a central online database of project information is vital to ensure nobody lose crucial project momentum during the project, but also in the event of losing key participants you can quickly get your new team members up to speed. The efficient management of team members, can avert unnecessary risk and delay, and provide a smoother transition from stages to stages.
5. Smooth Closure. Successful Venture.
If a project does not have smooth closure, then it has the potential to continue to consume additional funds, interest and funding resources. The Funding Community must always set aside for contingencies. The stakeholders must be firm that all critical success factors have been met by the Project team. Confirmation of the project delivery, testing, and release must be agreed upon and signed off. Satisfaction surveys are good forms of documentation to log and file for future reference and valuable information for use in the future.
It is the project manager’s job to ensure that everything runs smoothly on a project, but having a great project manager doesn’t guarantee a successful project outcome. The entire team paying attention to key factors is what will help lead the project to true success. This success will then lead to proactive, organized project plans and an increase in quality of all future projects.
One successful venture will lead to the next. Every project will have reduced risk, mistakes, unforeseen circumstances and result in better, more efficient project closures and success for all stakeholders.